Turning to event planning virtual assistants (VAs) is a smart strategy for anyone looking to streamline the complexities of organizing events!
These specialized VAs are adept at handling a myriad of tasks that ensure your event runs smoothly from start to finish.
Event planning VAs can manage schedules, book venues, coordinate with vendors, send out invitations, and even handle post-event follow-ups.
Their expertise and attention to detail can alleviate the stress of managing these intricate details, allowing you to focus on the bigger picture. They can take care of logistics, such as arranging transportation, securing accommodations for guests, and ensuring that all necessary equipment and supplies are in place. Additionally, they can assist with budget management, keeping track of expenses, and ensuring that everything stays within your financial plan!
To narrow down the best websites for hiring an event planning virtual assistant, we used several key metrics:
Starting price: $2600 per assistant, per month working full-time
Types of remote staff provided: Virtual assistants, marketers, designers, developers, customer support.
US-based staff availability: No. Globally based.
Languages supported: English.
Credibility: High
Leverage Assistants is a white-glove virtual assistant staffing company. The company was founded by Stephen Turban, a serial entrepreneur and McKinsey alum (his last company was bootstrapped to 8-digits revenue) and it focuses on picking 1% talent globally and then training you to delegate to them effectively. Leverage is highly selective for applicants - selecting less than .2% of its applicants who apply.
Leverage Assistants match businesses with flexible, college-educated competent offshore talent. Most of Leverage’s talent are in the Philippines or South Africa. Leverage is known for its high quality of talent and its delegation training for founders.
The service however is not as on-demand as other virtual assistant companies like Upwork (placement times are 2-4 weeks), and the service often includes a waitlist for interested founders, Leverage only provides full-time virtual assistants.
Starting Price: $2360 per month.
Types of Services Offered: Event Planning, Project Management, Social Media Marketing, Customer Service, Bookkeeping
Location of staff: North America and Europe
Full time/Part time: Part time
Credibility: High
Boldly, formerly known as Worldwide101, offers highly skilled virtual assistants specializing in event planning.
We recommend this website for its rigorous selection process, ensuring proficiency in logistics, vendor coordination, guest communication, and overall event organization.
While their premium pricing and team-based approach may not fit every budget or preference for a dedicated assistant, Boldly stands out as a reliable choice for professional event planning support due to its commitment to quality and expertise.
Starting Price: $1500/month + $250 set-up fee in the first month
Types of Services Offered: Event Planning, Admin Support, Travel and Expense Management
Location of staff: U.S based
Full time/Part time: Full Time
Credibility: Medium
Prialto specializes in administrative support VAs who excel in event planning tasks. With a dedicated team of skilled virtual assistants, they offer personalized service and expertise in coordinating events, from venue research to guest communication.
We chose Prialto for its strong reputation in delivering tailored administrative support.
Pros include personalized service and skilled VAs capable of managing diverse administrative tasks. However, potential cons may include higher costs associated with premium service quality and the need for detailed initial briefing to align VA understanding with specific event needs.
Starting Price: $549 per month.
Types of Services Offered: Research and book vendors, Managing guest lists and more
Location of staff: US based
Full time/Part time: Part time
Credibility: High
Zirtual is a platform that offers dedicated virtual assistants specializing in various professional tasks, including event planning. They boast a substantial number of virtual assistants available, ensuring clients can find a suitable match for their specific needs.
We chose Zirtual for its reputation in providing reliable and efficient VAs with expertise in event planning, ensuring meticulous organization and execution of events.
Pros of Zirtual include their robust selection of VAs trained in event coordination and management, as well as their emphasis on personalized service and client satisfaction. However, a potential drawback of Zirtual is that their services may be more suitable for clients needing ongoing, regular assistance rather than occasional or one-time event planning projects, which could affect flexibility in service utilization.
Starting Price: Varies, depending on the freelancer
Types of Services Offered: Venue research and coordination, Vendor management, and guest communication, RSVP management and more.
Location of staff: Global
Full time/Part time: Both
Credibility: High
Upwork's event planning VAs provide venue research and coordination, vendor management, and guest communication and RSVP management.
We chose Upwork for its extensive pool of freelancers with specific event planning expertise. The platform offers a diverse range of skilled VAs and flexible pricing options, making it suitable for various budgets.
However, the vast selection can be overwhelming, and finding the right VA may require some time and effort.
Starting Price: Varies, depending on the freelancer
Types of Services Offered: Venue research and coordination, Vendor management, and guest communication, RSVP management, Event planning business roadmap, and more
Location of staff: Global
Full time/Part time: Both
Credibility: High
Similar to Upwork, Fiverr is a platform where event planning VAs offer venue research and coordination, vendor management, and guest communication and RSVP management.
We chose Fiverr for its wide range of services and the ability to find specialized VAs quickly. The platform provides affordable options and a variety of packages to suit different budgets.
However, the quality of services can vary, and it might take some time to find a VA who meets your specific needs.
Starting Price: You can request an estimate by contacting their sales team.
Types of Services Offered: Travel Coordination, Event Planning and Coordination, Vendor Management, Guest Communication
Location of staff: U.S based
Full time/Part time: Both
Credibility: High
With over 2000 plus VAs, Belay is renowned for its reputation in delivering top-tier virtual assistants who excel in providing dedicated and reliable support across a wide range of professional tasks, including administrative support, project management, and specialized services like event planning.
We chose Belay because of its specialization in providing highly skilled virtual assistants, including those proficient in event planning. Pros include their rigorous vetting process ensuring top-tier assistants, while cons may include a potentially higher price point compared to other platforms.
Starting Price: Varies, depending on the freelancer
Types of Services Offered: Venue research and coordination, Vendor management, and guest communication, RSVP management, Event planning business roadmap, and more
Location of staff: Global
Full time/Part time: Both
Credibility: High
Freelancer.com is a prominent global marketplace connecting businesses with freelancers across various fields, including event planning. With millions of registered users, it offers a vast array of virtual assistants skilled in tasks crucial to event coordination, such as venue research, vendor management, and guest communication.
We chose Freelancer.com for its expansive talent pool, ensuring clients can find event planning VAs with diverse expertise and competitive pricing options.
The platform facilitates efficient project management and provides tools for secure transactions, enhancing client-freelancer interactions. However, variability in freelancer quality and the platform's fee structure are considerations to navigate when utilizing its services.
Starting Price: $595 per month.
Types of Services Offered: General Virtual Assistants, Content Writers, Web Marketers, Bookkeeping
Location of staff: Philippines
Full time/Part time: Both
Credibility: Low
Virtual Staff Finder is a VA recruitment platform connecting businesses with vetted Filipino VAs. They boast a track record of recruiting over 8,000 professionals globally across more than 45 countries.
While Virtual Staff Finder may not specialize in event planning VAs specifically, their general VAs are proficient in handling event planning-related tasks. We recommend this website for its relatively affordable pricing and suitability for small businesses requiring assistance with small-scale event planning tasks.
One advantage of Virtual Staff Finder is that if you are a business owner from the Philippines, you can easily find top talent from your region on this platform. However, it's important to note that Trustpilot reviews highlight concerns about below-average customer service.
Starting Price: Not directly shared but they do share quotes if you fill out the form on this page. For example, an entry-level, full-time virtual assistant starts at $2,080
Types of Services Offered: Event Planning, Calendar and Email Management, Lead Generation, Booking Appointments, Social Media Management, and more
Location of staff: Philippines
Full time/Part time: Not enough information provided
Credibility: Medium
GlobalHola offers outsourced staff solutions primarily from the Philippines, catering to businesses in the USA and EU. While specific numbers of virtual assistants aren't detailed, they provide a wide array of services, including event planning, administration, and specialized tasks.
We selected this website due to its appealing features such as a two-week risk-free trial and its capability for bulk placements tailored for BPOs.
Pros of GlobalHola include its diverse service offerings covering event planning and administrative tasks, along with a risk-free trial period that allows businesses to assess suitability. However, a potential drawback could be the lack of transparency regarding the exact number of virtual assistants available, which may impact decision-making for some clients seeking specific staffing levels or capabilities.
Founded by serial entrepreneurs, Leverage Assistants is a white-glove service that helps you find 1% assistants and then teaches you how to build leverage with them.
If you’re interested in a strategy session to learn how to use an assistant, click here.
Stephen is one of the founders of Lumiere and a Harvard College graduate. He founded Lumiere as a Ph.D. student at Harvard Business School. Lumiere is a selective research program where students work 1-1 with a research mentor to develop an independent research paper.
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